Executive Assistant

We are seeking a dynamic and experienced Executive Assistant to provide high-level administrative support to our senior partners or executives at our law firm. The Executive Assistant plays a crucial role in managing day-to-day operations, facilitating communication, and ensuring efficiency in executive activities. This position requires exceptional organizational skills, discretion, and the ability to handle confidential information with professionalism.

Key Responsibilities:

1. Calendar and Schedule Management:

• Manage complex calendars and schedule appointments, meetings, and conference calls for senior partners or executives.
• Coordinate travel arrangements, accommodations, and itineraries as needed.

• Serve as a primary point of contact for internal and external communications, including screening calls, emails, and visitors.
• Draft and edit correspondence, reports, and presentations on behalf of senior partners or executives.

• Prepare meeting agendas, materials, and presentations for executive meetings.
• Attend meetings and distribute meeting notes or action items as required.

• Assist in managing and coordinating special projects and initiatives as assigned by senior partners or executives.
• Monitor project timelines, deliverables, and follow up on action items to ensure deadlines are met.

• Perform general administrative tasks such as filing, scanning, copying, and organizing documents.
• Handle confidential and sensitive information with discretion and maintain strict confidentiality.

• Build and maintain positive relationships with clients, stakeholders, and external contacts.
• Coordinate client meetings, events, and hospitality arrangements as needed.

Qualifications:

1. Education:

• Bachelor’s degree in business administration, Legal Studies, or a related field preferred.

• Proven experience as an executive assistant or similar role, preferably in a legal or professional services environment.
• Familiarity with legal terminology, procedures, and practices is advantageous.

• Excellent organizational and time management skills, with the ability to prioritize tasks and work efficiently under pressure.
• Strong interpersonal and communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.

• Professional demeanor and strong ethical standards.
• Ability to exercise discretion and maintain confidentiality of sensitive information.
• Proactive and resourceful problem solver with a proactive attitude.
• Team player with the ability to work collaboratively and independently.

Join our team and play a pivotal role in supporting our senior partners or executives in achieving their strategic objectives. If you are a dedicated and experienced professional with a passion for providing high-level administrative support, we encourage you to apply for the Executive Assistant position at our law firm.